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2016 December 14 Minutes

2016/12/14

MUNICIPALITY OF SOUTHWEST MIDDLESEX COUNCIL MINUTES
DECEMBER 14, 2016

CALL TO ORDER

Mayor Blackmore called the meeting to order at 7:00 p.m.
In attendance were Mayor Vance Blackmore, Deputy Mayor Marigay Wilkins and Councillors Karen Aranha, Douglas Bartlett, Rick Cowell, John Kavelaars, Don McCallum and Martin Vink.
Staff members in attendance were Administrator/Clerk Janneke Newitt, Treasurer Kristen McGill, Facilities and Recreation Manager Steve MacDonald and Fire Chief Bob Hansen who left the meeting after the Fire
Department report was addressed.

APPROVAL OF AGENDA

#2016/0589
R. Cowell / D. Bartlett  
That the agenda be approved as circulated.
Carried

DISCLOSURE OF PECUNIARY INTEREST

Councillor McCallum declared a pecuniary interest in item #9(F)(2) “Request for an Engineer Report under Section 78 of the Drainage Act” for the Melbourne Municipal Drain, as an upstream owner who could be
affected by the petition.

VOUCHERS

No vouchers were presented for approval.

STAFF REPORTS

Fire

Blue Card Command System

#2016/0590
M. Wilkins / R. Cowell    
That Council reserve $19,500.00 from the 2016 Salaries & Wages and Education & Training budget lines to enroll a maximum of 20 senior Fire Department Staff in the Blue Card Command System; and
That with the exception of the Fire Chief, provide a one-time stipend of $500 for each Fire Department staff member who completes the Blue Card Command System online course by November 24, 2017.
Carried

Glencoe Classroom A/V Upgrade

#2016/0591
J. Kavelaars / R. Cowell
That council approve the purchase of the active wall plate from Edcom in the amount of $3416.00 + HST for the Fire Department training room.
Carried

Administration

Utility Repair Procedures

#2016/0592
M. Wilkins / D. Bartlett    
That the Utility Repair Procedures Report be received for information.
Carried

Changes to Municipal Elections Act

#2016/0593
R. Cowell / M. Vink  
That no action be taken on the option to use ranked ballots for voting and counting in the 2018 municipal election; and
That the staff report on Municipal Elections Act changes be received.
Carried

#2016/0594
M. Vink / J. Kavelaars
That a staff report be prepared that considers possible changes to the size of Council in time for the 2018 municipal election.  
Carried

Middlesex County Economic Development

#2016/0595
R. Cowell / D. Bartlett  
That the Middlesex County Economic Development report be received for information.
Carried

RFP Recruitment – Administrator/Clerk – verbal report

#2016/0596
M. Wilkins / J. Kavelaars  
That the quote from Selectpath Benefits and Financial in the amount of $10,000 plus HST to act as consultant for the recruitment of an Administrator/Clerk be accepted.
Lost

#2016/0597
M. Vink / K. Aranha    
That the quote from Ward Uptigrove Chartered Accountants in the amount of $12,980 plus HST to act as consultants for the recruitment of an Administrator/Clerk be accepted.
A recorded vote was requested.
M. Wilkins           - no
K. Aranha           - yes
D. Bartlett           - yes
V. Blackmore       - no
R. Cowell             - no
J. Kavelaars        - yes
D. McCallum        - no
M. Vink               - yes  
Lost

#2016/0598
R. Cowell / M. Wilkins
That the quote from Selectpath Benefits and Financial in the amount of $10,000 plus HST to act as
consultants for the recruitment of an Administrator/Clerk be accepted provided that the quote includes a commitment to run a second identical CAO search, at no additional charge, if the successful candidate leaves within one year of start date or the job performance is deemed unsatisfactory by Council in the first year (all subject to specific assumptions as listed) and that the start date for the successful candidate be earlier than March 15, 2017.  
Carried

Building

Building Reports – September, October & November, 2016

#2016/0599
J. Kavelaars / K. Aranha  
That the Building Department report for the months of September, October and November be received, reporting construction values of $1,360,500.00 and permit fee revenue of $12,114.82.
Carried

Finance

2015 Communities in Bloom Underspend

#2016/0600
R. Cowell / J. Kavelaars
That the Treasurer be instructed to move $4,902.75 from the Public Works Construction reserve to a Communities in Bloom reserve.
Carried

2016/2017 Insurance Coverage

#2016/0601
M. Wilkins / D. Bartlett  
That the general insurance coverage purchased from Jardine Lloyd Thompson as per Council resolution #2016-0489 be cancelled as of December 31, 2016; and
That Southwest Middlesex purchase general insurance coverage as of January 1, 2017 from the Frank Cowan Insurance Company at the quoted price of $200,345.
Carried

Public Works

Sanitary Lateral Blockage

#2016/0602
R. Cowell / D. Bartlett
That, since the blockage was on the municipal side of the sanitary sewer system and the Municipality
was made aware of the problem as soon as possible, the Municipality will pay 100% of the invoice from Penney’s Plumbing for the work done at 3648 Concession Drive on October 29, 2016.
Carried

Request for an Engineer Report under Section 78 of the Drainage Act

#2016/0603
M. Vink / M. Wilkins    
That council accepts the Petition for Drainage Works on the Melbourne Municipal Drain and appoint Spriet Engineering under Section 78 of the Drainage Act to examine the area and produce a report to council.
Carried

REPORTS OF COMMITTEES

No Committee reports were brought forth.

UNFINISHED BUSINESS

There were no items of unfinished business to complete.

BY-LAWS

#2016/0604
R. Cowell / J. Kavelaars  
That the following by-laws be given first and second readings:
  • By-law No. 2016/097, to confirm the proceedings of the council of the Municipality of Southwest Middlesex (December 7, 2016)
  • By-law No. 2016/098, to confirm the appointment of a Drainage Superintendent for the Municipality of Southwest Middlesex
Carried

#2016/0605
M. Vink / K. Aranha  
That the following by-laws be read a third and final time:
  • By-law No. 2016/097, to confirm the proceedings of the council of the Municipality of Southwest Middlesex (December 7, 2016)
  • By-law No. 2016/098, to confirm the appointment of a Drainage Superintendent for the Municipality of Southwest Middlesex
  • By-law No. 2016/078, to provide for drainage works in the Municipality of Southwest Middlesex, in the County of Middlesex, being the Watson Branch of Haggerty Drain No. 1 Municipal Drain 
  • By-law No. 2016/082, to provide for drainage works in the Municipality of Southwest Middlesex, being the McTaggart-McLean Municipal Drain
Carried

INFORMATION CORRESPONDENCE

#2016/0606
R. Cowell / D. Bartlett  
That the Information Correspondence be received.        
Carried

COUNCILLORS COMMENTS AND ENQUIRIES

  • Councillor Vink asked if staff could move the sod damaged on Centreville Drive by the snow plow.  He also brought a concern from a member of the public about snow removal and sidewalk plowing in Wardsville.
  • Councillor Aranha noted positive comments about the snow clearing done earlier in the week.

CLOSED SESSION (Committee of the Whole)

#2016/0607
R. Cowell / D. Bartlett  
That, as of 8:30 p.m., the next portion of the meeting be closed to the public as permitted by Section 239
of the Municipal Act S.O. 2001, c.25, to discuss a proposed disposition of land in Glencoe and to deal with procedural matters (approval of closed session minutes).
Carried

Coming out of the closed session at 9:10 p.m., the Deputy Mayor reported that direction had been given to staff with respect to or disposition of land in Glencoe and procedural matters dealt with.

#2016/0608
M. Wilkins / R. Cowell  
That the Deputy Mayor’s report from closed session be received.
Carried

#2016/0609
D. Bartlett / R. Cowell  
That the Southwest Middlesex property in Lot 24, Range 2 North (former Ekfrid) described as Part 12 on Reference Plan 33R-19072 be declared surplus to the needs of the Municipality; and
That the said property be sold by negotiating an acceptable sale price directly with the previous owner who wishes to re-purchase the land.
Carried

ADJOURNMENT

Mayor Blackmore adjourned the meeting at 9:15 p.m.
_______________________________________
Mayor
______________________________________
Clerk
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