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2017 June 21 Agenda

2017/06/16

SOUTHWEST MIDDLESEX COUNCIL AGENDA

The Municipal Council of the Municipality of Southwest Middlesex will meet in Regular Session in the
Council Chamber on June 21, 2017 at 7:00 p.m.

COUNCIL PRESENT:

Mayor Vance Blackmore (Chair presiding), Deputy Mayor Marigay Wilkins, Councillors Karen Aranha, Doug
Barlett, Rick Cowell, John Kavelaars, Don McCallum and Martin Vink

REGRETS:

STAFF PRESENT:

CAO/Clerk - Jill Bellchamber-Glazier, Facilities & Recreation Manager – Steve MacDonald, Public Works Manager - Tara Clayton, Treasurer – Kristen McGill

ALSO PRESENT:

Members of the public and press

1.CALL TO ORDER

Mayor Blackmore calls the meeting to order at 7:00 p.m.

2.APPROVAL OF AGENDA

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the Regular Agenda of Council dated June 21, 2017 be accepted as presented.

3.DISCLOSURE OF PECUNIARY INTEREST

The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the
member of Council and otherwise comply with the Act.

Name               Item               Nature

4.DEPUTATIONS AND PETITIONS

7:05 p.m. – Christene Scrimgeour – Draft 2016 Financial Statements
7:30 p.m. – Phyllis Campbell - Building 

5.MINUTES OF PREVIOUS MEETINGS

1.Southwest Middlesex Council Meeting Minutes – June 7, 2017
#2017-      
Moved by_________________________
Seconded by_________________________
THAT the minutes of the meeting of Council dated June 7, 2017 be adopted as printed.

6.BUSINESS ARISING FROM THE MINUTES

7.VOUCHERS

Vouchers for June 2 to June 14, 2017 to be presented 
#2017-      
Moved by_________________________
Seconded by_________________________
THAT accounts as presented by the Treasurer in the amount of $315,416.78 be approved for payment.

8.ACTION CORRESPONDENCE

1.Seminar/Training Request of Jeff Tidball & Jason McLellan to attend Tractor Loader Backhoe
Summer Group Training to be held in Chatham-Kent on July 19, 2017

#2017-      
Moved by_________________________
Seconded by_________________________
That the seminar/training request of Jeff Tidball & Jason McLellan to attend Tractor Loader Backhoe Summer Group Training to be held in Chatham-Kent on July 19, 2017 is approved.

9.STAFF REPORTS

a.Fire

b.Administration

1.Proposed Asset Management Planning Regulation

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the report on the Proposed Asset Management Regulation be received for information.

c.Building

1.Building Permit Report – May 2017

#2017-      
Moved by_________________________
Seconded by_________________________
That the May 2017 Building Permit Report is received.

d.Finance

1.Request for Consideration – Utility Bill

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the sewer charges of $727.97 on account #2104622004 be written off.

e.Facilities and Recreation

1.2017 MiracleGro Best Garden Selection Contest

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Southwest Middlesex council take part in the 2017 MiracleGro Best Garden Selection & Best Blooming Business contest by anonymously submitting names of potential candidates for the contest.

2.Glencoe Fairgrounds Safety Options

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council approve:
1.Sending a letter to the O.P.P. reconfirming the arrangement whereby they enforce the Trespass to Privacy Act at this property on our behalf;
2.Replacing the park signs regarding The Trespass to Privacy Act and increasing the number/location of these signs;
3.Purchasing and installing two barricade gates behind the arena;
4.Adding a flood light facing the skateboard park on the Project 2000 building

3.Dog Park Advertising

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council allows the CommonWealth Dog Park Committee to sell 2’X3’ aluminium advertisments at the dog park for $100 (including HST) per year with all proceeds held for future dog park improvements to be determined by the committee.

4.Train Station Painting Bids

#2017-      
Moved by_________________________
Seconded by_________________________
Verbal recommendation to be presented at the meeting.

5.Simpson Street Park

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council directs staff to proceed with the hydro repairs to Simpson Street park along with the
repairs to the park at this location that are budgeted for 2017.

6.Arena Rink Boards Update

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council approve the extra work and related costs to address the rink floor issues.

f.Public Works

1.Withdrawal of Request for Review of Tribunal Decision – Miller Drain

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the Withdrawal
of Request for Review of Tribunal Decision – Miller Drain is received for information purposes.

2.Tenders – Hexter Drain Tenders

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the Hexter Drain tender be awarded to McNally Excavating (subject to no appeals to the Agriculture, Food and Rural Affairs Tribunal being received).

3.Tenders – Watson Branch of the Haggerty Drain No. 1 Tenders

#2017-      
Moved by_________________________
Seconded by_________________________
THAT the Watson Branch of the Haggerty Drain No. 1 tender be awarded to McNally Excavating.

4.Boundary Road Agreement – Brooke-Alvinston

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council pass the by-law and approve the agreement.

10.REPORTS OF COMMITTEES

11.UNFINISHED BUSINESS

12.INFORMATION CORRESPONDENCE

  1. Middlesex County Cycling Strategy Notice of Public Open House #1
  2. Get Fresh…Eat Local News Release
  3. Local farmers, Conservation Authority take lead in improving water quality
  4. Ensuring a Safe, Permanent Solution to  Manage Nuclear Waste
  5. Resolution Municipality of Brockton – Amendment to Conservation Authorities Act
  6. Resolution Township of Selwyn – Employment Standards Act Review
#2017-      
Moved by_________________________
Seconded by_________________________
That the information correspondence items is received and filed.

13.COUNCILLORS COMMENTS AND ENQUIRIES

14.NOTICE OF FUTURE MEETINGS (subject to change)

  • June 28, 2017 – Planning – 7:00 p.m. 
  • July 12, 2017 – Council – 1:30 p.m.
  • July 26, 2017 – Planning – 7:00 p.m.

15.CLOSED SESSION (Committee of the Whole)

#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council go into closed session, at ??? p.m., as per subsection 239(2) of the Municipal Act, 2011, to consider the following:
a.Personal matters about an identifiable individual, including municipal or local board employees;
b.Advice that is subject to solicitor-client privilege, including communications necessary for that
purpose;

Specifically the matter relates to the following:
  • Personal information related to identifiable individuals, including a municipal employee; and
  • Advice that is subject to solicitor-client privilege
#2017-      
Moved by_________________________
Seconded by_________________________
THAT Council return to open session at ??? p.m.

Rise and Report

Confirmation of action from Closed Session
THAT a closed session meeting was held and only closed session items identified were discussed in closed session; and THAT
a.There is nothing further to report
b.Outline direction provided

16.BY-LAWS

1.By-law No. 2017/036 – third reading only

Being a by-law to provide for drainage works in the Municipality of Southwest Middlesex, in the
County of Middlesex, being the Hexter Municipal Drain

2.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Coulthard Drain

3.By-law No. 2017/

Being an amending by-law providing for the collection of the repairs on the Dugald McCallum Drain in the Municipality of Southwest Middlesex

4.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction on the E Buurma Drain in the Municipality of Southwest Middlesex

5.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Ensil Irwin Drain

6.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Glen Reycraft Drain

7.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Government #4 Drain

8.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the H. Buurma Drain

9.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Keet Drain

10.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Wild Drain

11.By-law No. 2017/

Being a by-law to provide for the collection of the cost of construction of the Winger Drain Branch A

12.By-law No. 2017/

Being a by-law to authorize an Agreement for the Maintenance and Repair of the Boundary Road (Conservation Road) between the Municipality of Brooke-Alvinston and the Municipality of Southwest Middlesex

13.By-law No. 2017/

Being a by-law to establish a Municipal Service Board (Canada Day Celebration Board) of the Municipality of Southwest Middlesex

14.By-law No. 2017/

Being a by-law to confirm the proceedings of the council of the Municipality of Southwest Middlesex (June 21, 2017)

#2017-      
Moved by_________________________
Seconded by_________________________
That By-law No. 2017/ to By-law No. 2017/ be given first and second readings.
#2017-      
Moved by_________________________
Seconded by_________________________
That By-law No. 2017/036 and By-law No. 2017/ to By-law No. 2017/ be read a third and final time.

17.ADJOURNMENT

The Mayor adjourned the meeting at ??? p.m.
2015 Committee of Adjustment Minutes 2017 Agenda

2017 June 28 Agenda   -   2017/06/23

2017 June 21 Agenda   -   2017/06/16

2017 June 7 Agenda   -   2017/06/02

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2017 June 28 Minutes   -   2017/06/28

2017 June 21 Minutes   -   2017/06/21

2017 June 07 Minutes   -   2017/06/07

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2016 December 21 Agenda   -   2016/12/16

2016 December 14 Agenda   -   2016/12/09

2016 December 07 Agenda   -   2016/12/02

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2016 December 21 Minutes   -   2016/12/21

2016 December 14 Minutes   -   2016/12/14

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Copyright 2017 Municipality of Southwest Middlesex