SWM What's New - June 22, 2022

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For further details on items discussed, please view the agenda or watch the council meeting on our YouTube channel.

Official Plan Update Progress

Official Plan Update meeting to present recommended policy updates was held as a Special Meeting prior to the regular meeting of council.  Monteith Brown representatives presented several areas where updates would be beneficial including aspects such as affordable housing, additional residential units, on farm diversified uses, employment land conversion, Natural and Cultural Heritage, and much more.  Next steps include comment review and feedback received on the proposed changes, preparation of a final draft, statutory public meeting to review proposed changes leading to a draft official plan update for council's consideration and once approved, the Official Plan would be sent to Middlesex County for their approval as well. 

Planning Applications

The Committee of Adjustment and Council approved the following applications with conditions:

  • Consent Application for the property known as 2465 Longwoods Road which severs a 1.5 ac parcel of land off of an agricultural parcel.  Council also gave 1st and 2nd reading to the zoning change related to this application.
  •  Minor Variance for the property known as 155 Water Street which seeks relief from the minimum frontage and side yards and maximum lot coverage for accessory buildings in the Residential Third Density Zone (R3).
  • Zoning Amendment for the property known as 678 Longwoods Road to allow for a severed parcel created through earlier consent application B2-2022.
  • Temporary Use Zoning Amendment for the property known as 5773 Parkhouse Drive which will temporarily permit two single detached dwellings on an agricultural lot for a period of one year while a new residence is being constructed on the lands.

Site Plan Approval Delegation

On April 14, 2022, Bill 109 (the More Homes for Everyone Act, 2022) received Royal Assent, which made changes to the Planning Act and the Development Charges Act, and other statutes. Development planning processes are impacted by the changes, including site plan control.  Several amendments have been made to section 41 (Site Plan Control). Subsections are added that set out the rules respecting consultations with municipalities before plans and drawings are submitted for approval and respecting completeness of applications made under this section. New subsection (4.0.1) provides for the appointment of an authorized person for the purposes of subsection (4). New subsection (11.1) provides for rules respecting when municipalities are required to refund fees.  Overall the legislation targets reducing ‘red tape’ to accelerate the development application review timelines and streamline approvals.

As noted, some of the changes to the legislation relates to approvals of site plan agreements. Where councils have enacted a site control by-law, as of July 1, 2022, the Planning Act will require delegated authority for site plan approval - Planning Act, R.S.O. 1990, c. P.13 (ontario.ca).  The requirement is that Municipalities must delegate authority to approve site plan applications to a designated authorized person (officer, employee, or agent of the municipality).

Council delegated authority to the CAO-Clerk effective July 1, 2022, to approve site plans as per the requirements of the Act.  Schedule “G” of the Delegation of Powers and Duties of by-law 023-2022 is also amended to include this change.

Community Improvement Plan (CIP) Application 

Intake for 2022 CIP Applications was February 1 to February 21, 2022 - five applications were received in 2022.  Four projects were included in the previous report with this application on hold due to the difficulty with obtaining quotes during the pandemic. 

Council approved the recommendation of the Community Improvement Plan Evaluation Committee for a project at the property known as 205 Main Street, Glencoe through the Building, Property & Accessibility Grant.  The total grant award is $1,442.73 for a total investment by business owner of $2,885.45 based on lowest overall quotes.  The building owner is updating the main access door to an automatic door opener system to allow increased accessibility.  

Notice of Motion - Recreation Department 

Council supported the notice of motion which requests a report to come back to council about improving employee retention within the Recreation Department.

Tile Loan Application

A tile loan application was approved in the amount of $48,700.00 for property roll #390600008008301.

General Business of Council

  • May 25, 2022 Committee of Adjustment Meeting Minutes
  • June 8, 2022 Council Meeting Minutes
  • May 2022 Building Report
  • Vouchers
  • June 2022 Drainage Update
  • SWM Variance Report
  • Operations Department Report

Adopted By-laws to:

  • Authorize a temporary use agreement 
  • Delegation of Authority to the CAO-Clerk to make decisions on site plan applications
  • Zoning Amendment - 5773 Parkhouse Drive
  • Confirming the proceedings of the June 22, 2022 council meeting